Run your whole festival with nothing left undone.
FestRunner keeps every vendor, deadline, and detail moving on its own — one system for everyone and everything at your festival, so nothing gets left behind, even when time runs short.
You never run out of things to do. You run out of time.
Every festival organizer knows the feeling: the list is longer than the hours, the date won't move, and as load-in closes in, something always has to give. The vendor you didn't chase for insurance. The shift you never confirmed. The payment that slipped a week. Not because you didn't care — because there was one of you and a hundred things, all living in different spreadsheets, inboxes, and your own memory.
FestRunner takes the tracking and the chasing off your plate, so the things that used to get sacrificed at the deadline just… don't. You get to the date with the whole festival handled, not just the parts that were on fire.
A festival is really just four things.
FestRunner is built around them — the people involved, the places on your site, the schedule that connects them, and the work to get done. Everything else is a view over those four. Add a vendor once and their booth, contract, payments, and compliance status all connect. No sprawl. No duplicated calendars.
People
Every vendor, artist, volunteer, sponsor, medic, and staffer in one filterable list — each with the right fields, pipeline, documents, and payments for their type.
Site Map
Every booth, stage, station, and activation on your grounds, with capacity and hours — and who's assigned where.
Schedule
Every set time, shift, and coverage block on one calendar, with automatic conflict-checking across all of it.
Budget
Every contract and payment rolled up live into planned, actual, and outstanding — always current, never hand-updated.
The details that sink festivals, tracked automatically.
Expiring insurance. An unsigned contract. A payment that never went out. A stage double-booked with a workshop. In most tools, these are things you have to remember to check. In FestRunner, every document, payment, and deadline tracks its own status — and the moment something needs attention, it surfaces.
- Document tracking with expiry hard-blocks, applied the same way to every vendor, artist, and partner.
- Live-computed payments and a full activity log on every record — so you always know the why, not just the what.
- A four-way schedule conflict engine that catches double-booked places, double-booked people, coverage gaps, and impossible changeovers.
The system doesn't just track your festival. It works it.
Knowing something's overdue is only half the job — someone still has to chase it. FestRunner does that part for you, so the follow-up stops living on your shoulders.
Two-tier escalation
A gentle nudge first, then a firm flag if it's still ignored — so nothing sits quietly until it's a crisis.
Reminders sent for you
Deadline and fulfillment emails go out on schedule without you lifting a finger.
Compound-risk detection
It spots several small issues stacking onto one stage or slot and flags the combination before it sinks your Saturday.
Powers your Health queue
The same engine keeps your triage view current, so what needs attention is always up to date.
From your website to your roster, without the retyping.
Applications don't have to start as a pile of form emails and a spreadsheet you copy-paste from. Take vendor, artist, and volunteer applications straight from your own website or an existing Google Sheet, and they land in FestRunner as records automatically — ready to move through their pipeline.
- Connect your own website's form — submissions land in FestRunner as inbound records.
- Bring your existing Google Sheet — map columns once, and new rows sync in, de-duplicated.
- Collect documents by magic link — no account required, arriving ready for the compliance check.
One screen that tells you what to do next.
Most dashboards show you everything and prioritize nothing. FestRunner's Health view is the opposite: a triage queue of the specific decisions that need you — an expiring document, an at-risk record, an overdue task, a department that isn't ready — ranked by what matters most, with the action to handle each one built right in. Act, snooze, delegate, or dismiss, and it clears.
Act without leaving
Handle, snooze, delegate, or dismiss each item in place, and it clears.
A home for every role
Each teammate gets a role-specific dashboard that opens on what's theirs.
Readiness at a glance
See which departments are Off, Needs Setup, or Ready — so nothing's unconfigured.
Opinionated about how festivals actually run.
FestRunner isn't a generic project tool with a festival label on it. It understands insurance expiry, coverage requirements, capacity caps, tier windows, and load-in — because it was built for exactly this. Setup asks one question — which kinds of relationships your festival has — and seeds each with sensible fields, documents, and pipeline stages. You get a working system in minutes, with sensitive records protected by default.
Every plan does double duty.
FestRunner is built by Good Minded, a nonprofit. The larger festivals' plans fund free access for the small and community ones — and fund free technology for other nonprofits, too. Paying for FestRunner already gives back. If you'd like to do more, you can support the mission directly.
Support Good Minded Good Minded is a 501(c)(3) nonprofit; gifts are tax-deductible to the extent allowed by law.The night before load-in shouldn't be a spreadsheet emergency.
Bring your whole festival into one place. Start free — no card required for festivals under 500 attendees.